yikes... nearing 128,000 files
I just loaded my 127,322nd file to my catalog.
What should I do now? One of the things I loved about Media Pro (and predecessors was the ability to have everything in one catalog). Do I have to break up this bygone? Can I do that without completely re-ingesting all my files?
Appreciate your advice.
Tom
What should I do now? One of the things I loved about Media Pro (and predecessors was the ability to have everything in one catalog). Do I have to break up this bygone? Can I do that without completely re-ingesting all my files?
Appreciate your advice.
Tom
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Yes, unfortunately you have to break up the catalog in order to prevent corruption.
The easiest way is to make a copy of your present catalog. Remove all items you don't want in the new one.
Remove all items in the 'old' catalog which you don't need there.
For example, Peter Krogh's advise in his "DAM book" is to make a catalog for every year. However, much more of my work fits in a catalog so i collected different years. To preserve all the organisation work (catalog fields etc) i make a copy of the old catalog and remove all items in it. The catalog fields, keywords etc retain.
Of course you can use other criteria to make the separation (subject, professional/privat, etc)
Roelof0 -
Thanks for the confirmation of what I feared...
One more question of you... How do you search for a category if images now? For instance, I want all photos from all catalogs that had the keyword "paperweight" and now it's very simple to find them...what will this be like in future with multiple catalogs?
Thanks again,
Tom0 -
Media Pro allowes to search in multiple catalog simultaniously 😊
Roelof0 -
Thanks again, Roelof.
I've never had two catalogs, so I assumed you could only have one open at a time.
I'll use your advice and duplicate my large one and then make two or more from that.
I REALLY REALLY like the way you can just type a keyword in the upper right corner search field and have nearly instant results...even with 127,000 files. It is by far the fastest search for what I need that I have ever encountered. I'm really happy with the Phase One improvements over Expression Media and iView...
Cheers,
Tom0 -
So how would you split a catalog that relies on Catalog Sets as the basis for generating Web galleries (e.g., one Catalog Set = a Web gallery)? Many of my Catalog Sets span multiple years, categories, subject, photographers, etc. And many images are included in multiple Catalog Sets. Splitting the catalog into two catalogs by any of the conventional criteria risks splitting up the contents of all the Catalog Sets, with the result (I assume) that I can no longer rely on my Catalog Sets to generate my Web galleries. The only solution I can think of is to create multiple dedicated "Web gallery" catalogs that contain duplicate copies of the images that belong to a corresponding Catalog Set. I don't like that solution as it defeats the purpose of a database/DAM system.
Any other ideas?0 -
My goal is to keep as few as catalogs as possible so i put as many years into it as possible.
However, for special purposes i make (temporary) 'project' catalogs with images from maincatalog one and maincatalog two. However, the images are not duplicated as you write, all catalogs refering to the same image(s).
However it's a litle tricky to keep track of the catalogs when you are using more than one, i agree with that. Hopefully Phase One will solve both boundaries (128.000 files and 4.2 Gb catalog size) soon...
Roelof0 -
[quote="rmoorlag" wrote:
My goal is to keep as few as catalogs as possible so i put as many years into it as possible.
However, for special purposes i make (temporary) 'project' catalogs with images from maincatalog one and maincatalog two. However, the images are not duplicated as you write, all catalogs refering to the same image(s).
Thanks for your thoughts, Roelof. My Catalog Sets (and corresponding Web galleries) are not temporary, but, if I have to split my original Main Catalog into Main Catalog A and Main Catalog B, I think I now understand how to do this without duplicating the images. I still would have to create separate "special" catalogs for each Catalog Set, but each "special" catalog would "point" to the image location, regardless of whether it also belongs to Main Catalog A or Main Catalog B. But this still means that my existing Catalog Sets cannot be used by either Main Catalog A or Main Catalog B, defeating the purpose of a DAM system.[quote="rmoorlag" wrote:
However it's a litle tricky to keep track of the catalogs when you are using more than one, i agree with that. Hopefully Phase One will solve both boundaries (128.000 files and 4.2 Gb catalog size) soon...
Well, for now, I am still using Expression Media. Even if Phase One solves the file limit problem (not to mention all the other stability issues), I dread having to use Media Pro for two reasons: side car files and the dark (difficult to read) user interface. (And I also dread the possibility that Phase One might merge Media Pro into Capture One to make a more expensive, "all in one" DAM/raw editor to compete with Lightroom).0 -
I didn't realize I had crossed the 120,000 mark. That is until yesterday when I found thumbnails that are negatives instead of normal thumbs!
So I took the advice in this thread and split my catalogs. Now I have keywords that have no images associated to them.
Is there a way to delete all the orphaned keywords at the same time. Deleting them one at a time will take forever!0 -
Ok, I figured it out....
Command click on all keywords that need deleting...then control click and choose Delete Term.
Sorry don't know the PC controls needed....0 -
still takes a lot of time...but it is better than doing it one at a time!
iView saved me hours of searching...worked everytime! 😊
Media Pro wastes hours upon hours of my time babysitting my catalogs. Searches are hit and miss...if it doesn't crash while searching ☹️
My profile pic is representative of my feelings toward Media Pro.....0 -
AAAAAAAAAAAAAAHHHHHHHHHHHHHHH!!!!!!!!!!!!!!!!
(See profile pic!)
Deleting files not only leaves the keywords it also leaves the "Date Finder" info!
Why would I want keyword and date finder info that isn't associated to anything in my catalog!
Am I missing something? I deleted the image files by selecting the folders and then edit clear. Is that not the right way to delete files?0 -
But this still means that my existing Catalog Sets cannot be used by either Main Catalog A or Main Catalog B, defeating the purpose of a DAM system.
Maybe i don't understand this well enough but is it not a solution to synchronize the catalog sets back into the image?
I know this is an option in EM (Menubar/Action/Sync Annotations):
http://dl.dropbox.com/u/25580003/synchronizingcatalogsets.JPGWell, for now, I am still using Expression Media.
I'm too 😉
Roelof0 -
Deleting files not only leaves the keywords it also leaves the "Date Finder" info!
Why would I want keyword and date finder info that isn't associated to anything in my catalog!
Am I missing something? I deleted the image files by selecting the folders and then edit clear. Is that not the right way to delete files?
In my opinion this is the 'price' for a DAM system because there is no direct relation between the metadata in de images and the metadata in de DAM's database. You have to (manual) synchronize them at the moment of your choise.
Maybe there are others who find it very usefull that the metadata is left behind in the DAM when a image is removed.
I even think (not quite sure...) that EM (and MP?) are using this 'left behind' info in the 'find missing' utility and that option is very precious to me.
Perhaps the 'left behind' data is annoying You but it seems hardly a 'a real' problem. (MP knows some... 😉 )
Roelof0 -
[quote="macsrock" wrote:
Am I missing something?
Yes!
The "Date Finder", "Place Finder" and "File Type" and most importantly for you the "Keywords" filters can be tidied up in a couple of keystrokes. If you contract / expand the fields by clicking on the triangle to the left while holding the Control key down - or the Command key on a Mac? - then it will remove excess entries and should add any that happen to be missing. It also works on custom fields if you have any of these.
I guess it leaves these behind but empty as evidence that there were images associated with these values. I have a "transit" catalogue where all new images go first while I weed out the flotsam and jetsam. This catalogue and associated images transfers back and forth between desktop and laptop. Only when the images have their bulk meta data would they then be transferred into my master catalogues. I don't mind that it leaves things behind as I'm likely to re-use most of them anyway.
This doesn't work on "Catalogue Sets" for some reason and "Labels" and "Ratings" are correctly excluded. I don't think I've tried any other types of fields.
This is all within iView Media Pro. I assume that Microsoft and then Phase One didn't remove this functionality.
Ian0 -
[quote="rmoorlag" wrote:
But this still means that my existing Catalog Sets cannot be used by either Main Catalog A or Main Catalog B, defeating the purpose of a DAM system.
Maybe i don't understand this well enough but is it not a solution to synchronize the catalog sets back into the image?
I already synchronize them, but synchronizing doesn't address the issue of creating Web galleries. The Make > HTML Gallery function is performed only on the current selection (e.g., the Catalog Set) in the current open catalog. If the images in the original Catalog Set are spread out over multiple main catalogs, then there is no way to create an HTML Gallery that contains all of the images that belonged to the original Catalog Set. Catalog Sets are unique to the catalog, at least in terms of using their contents. At least that is how I understand the problem. As you suggested earlier, I could create "special catalogs" for each HTML Gallery, but if the special catalog's content is the same as the original Catalog Set content (from the original un-split main catalog), then ultimately the Catalog Sets in the main catalog(s) will become irrelevant; I would just be maintaining multiple "special catalogs" (one for each HTML Gallery) and would no longer have the need for the Catalog Sets.0 -
The "Date Finder", "Place Finder" and "File Type" and most importantly for you the "Keywords" filters can be tidied up in a couple of keystrokes. If you contract / expand the fields by clicking on the triangle to the left while holding the Control key down - or the Command key on a Mac? - then it will remove excess entries and should add any that happen to be missing. It also works on custom fields if you have any of these.
Ian, very usefull this "CTLR/expand" option! I did not know it but i'm going to use it for sure.
Roelof0 -
[quote="imaginatian" wrote:
The "Date Finder", "Place Finder" and "File Type" and most importantly for you the "Keywords" filters can be tidied up in a couple of keystrokes. If you contract / expand the fields by clicking on the triangle to the left while holding the Control key down - or the Command key on a Mac? - then it will remove excess entries and should add any that happen to be missing.
On a Mac, Option-click will expand/contract the fields, but it doesn't remove excess entries. Perhaps I'm doing something wrong, but are you sure "excess entry removal" is a Mac capability?0 -
My catalogs contain images from two photographers and several freelancers. Sometimes we shoot different events on the same day. So removing the entire date finder info in one key stroke takes out info I need along with the "empty" data.
My clients (25+) are all internal. The empty data fields confuses them and I get labeled as sloppy, lazy and then they move in and make me to change every aspect of the way I file my images. Their systems don't work for my needs, but I am given no control. It is extremely frustrating....I don't need the software giving me a hard time also!
The cleanest, fastest way to solve this problem was to recreate the entire catalog(s).0 -
Only when the images have their bulk meta data would they then be transferred into my master catalogues.
Ian[/quote]
I think you just changed my workflow for the better! Thanks Ian
"My mind is a raging torrent, flooded with rivulets of thought cascading into a waterfall of creative alternatives. "
Harvey Korman as Hedley Lamarr
Blazing Saddles0 -
[quote="syncrasy" wrote:
...are you sure "excess entry removal" is a Mac capability?
Pass! I'm a Windows (ab)user, so only guessing that it should work on a Mac. As far as I know iView functionality was very consistent for both PC and Mac. I know this is an un-documented feature as I checked the various user guides I have - I remember it being mentioned on either the original iView forum or possibly the Dam Book forum - but would have expected it to be available on both platforms. Maybe there are other key combinations to try? Of course the software has gone through many iterations since then, none really for the better.
Ian0 -
[quote="macsrock" wrote:
I think you just changed my workflow for the better!
There is no single correct workflow, there is only the workflow that works best for you. However people, technologies, hardware and software change and therefore a workflow should evolve.
If I only ever used a single computer my workflow would be different - I wouldn't need to use a transit catalogue. If I had less than 128,000 images it definitely would be different - I wouldn't have split catalogues by year.
The hardest thing to do with technology is change. Too much change can be dangerous, but maybe none is just as bad.
Ian0 -
[quote="imaginatian" wrote:
[quote="syncrasy" wrote:
...are you sure "excess entry removal" is a Mac capability?
Pass! I'm a Windows (ab)user, so only guessing that it should work on a Mac. As far as I know iView functionality was very consistent for both PC and Mac. I know this is an un-documented feature as I checked the various user guides I have - I remember it being mentioned on either the original iView forum or possibly the Dam Book forum - but would have expected it to be available on both platforms. Maybe there are other key combinations to try? Of course the software has gone through many iterations since then, none really for the better.
No problem, Ian. But thanks for reminding me about the expand/collapse feature (I remember reading about it -- don't remember where). Actually, I'm kind of surprised that the same Windows keystroke performs both an expand/collapse and a purge/add. I would have thought a user might want to see the unused items before purging them. Are you really using one keystroke command (Ctrl-click) to perform both actions simultaneously (expand/collapse + purge/add)?0 -
[quote="syncrasy" wrote:
Are you really using one keystroke command (Ctrl-click) to perform both actions simultaneously (expand/collapse + purge/add)?
Yes. I've tested this in iView Media Pro, MS Expression v2 and P1 Media Pro. It rebuilds the underlying displayed index(es) when I click on the triangle on the header line while holding down the Control key. It only rebuilds when expanding the selection and not when reducing it, which kind of makes sense. It even displayed an hour glass while it thought about it.
Ian0 -
[quote="syncrasy" wrote:
[quote="imaginatian" wrote:
The "Date Finder", "Place Finder" and "File Type" and most importantly for you the "Keywords" filters can be tidied up in a couple of keystrokes. If you contract / expand the fields by clicking on the triangle to the left while holding the Control key down - or the Command key on a Mac? - then it will remove excess entries and should add any that happen to be missing.
On a Mac, Option-click will expand/contract the fields, but it doesn't remove excess entries. Perhaps I'm doing something wrong, but are you sure "excess entry removal" is a Mac capability?
The Command click on opening the triangle for Mac certainly cleans it up on EM2. I just tried it.0 -
[quote="Dave Heap" wrote:
[quote="syncrasy" wrote:
[quote="imaginatian" wrote:
The "Date Finder", "Place Finder" and "File Type" and most importantly for you the "Keywords" filters can be tidied up in a couple of keystrokes. If you contract / expand the fields by clicking on the triangle to the left while holding the Control key down - or the Command key on a Mac? - then it will remove excess entries and should add any that happen to be missing.
On a Mac, Option-click will expand/contract the fields, but it doesn't remove excess entries. Perhaps I'm doing something wrong, but are you sure "excess entry removal" is a Mac capability?
The Command click on opening the triangle for Mac certainly cleans it up on EM2. I just tried it.
D'oh! My mistake. I was clicking the wrong triangle! I was clicking a year or a country triangle when I should have been clicking the Date Finder and Place Finder master triangles. Thanks Dave, for prompting me to check again. That's a really nice technique.0
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