Barcode scanner tool and Capture One CH

The integrated Barcode scanner tool in Capture One Cultural Heritage will help you ensure that the assets are named and identified correctly as they are captured.

Note that the Barcode scanner tool is supported in Capture One CH starting from version 20 (13.0.0).

It is important to point out that the Barcode tool is intended to be used in conjunction with the Next Capture Naming tool. The scanned barcode ID needs to be inserted as a part of the image name created during capture. This is done by using the Barcode Token as a part of the naming structure in the Next Capture Naming tool.

This setup means that it is important to scan the Barcode before capturing the associated image. Otherwise, it cannot be applied automatically to the image name.

If you are using Capture One CH on a Mac, you will have additional possibilities to use the Barcode string by taking advantage of Apple Script.

Supported barcodes

The Barcode scanner feature only supports scanners that can be set up with a prefix/suffix. This is needed for Capture One CH to know precisely when the barcode text string starts and ends.

These Linear 1D barcodes are supported:

• UPC-A,
• EAN-13,
• Interleaved 2 of 5, Straight 2 of 5 industrial
• Code 39, Code 93, Code 128
• Codabar
• Matrix 2 of 5
• Rss-14

Note that 2D barcodes (for example, a QR code) are not supported.

Supported Barcode scanners

The following barcode scanners have been tested to work correctly with Capture One CH:

• Zebra Motorola Symbol LS2208
• Honeywell Xenon 1900
• Honeywell Xenon 1902g-bf
• Datalogic Gryphon I GD4130

Note that scanners that are not on this list might still work and that the list will be updated as more scanners are verified to work correctly. It is not possible to use multiple scanners at the same time. Only one scanner can be configured and used at a time.

Configuring the Barcode Scanner tool

The scanner needs to be configured so that Capture One CH knows precisely when the barcode text strings start and end. This is done by scanning a predefined barcode that will automatically detect the prefix and suffix of the scanner in question.

1. Open the Barcode tool and click on Configure scanner:

2. A dialog box with the predefined known barcode is now displayed. Scan the barcode on the screen with your scanner. There is also the option to print the barcode by clicking on Print code if this step cannot be completed on the screen.

If the configuration is successful, a dialog box will inform that the scanner is now ready to be used.

If the process encounters an issue, a dialog box will give you the option to try again. Note that the configuration process basically collects all keyboard events, so an error might be caused by using the keyboard while scanning the test barcode.

If you at some point need to change to another scanner, you will need to configure it first. This is done by choosing the Action drop-down menu and selecting Configure Scanner….

Then complete the steps to configure the new scanner outlined above.

Using the Barcode scanner tool

A scanned barcode ID is meant to be inserted as a part of the image name created during capture. It is therefore important to set up the Next Capture Naming tool with a Barcode Token before using the Barcode scanner tool.

1. Go to the Next Capture Naming tool and click on the three-dotted button at the end of the Format field.

2. Find the Barcode token from the list and drag it to the Format field.

3. Add other suitable tokens like Name and 3 Digit Counter. Close the dialog.

4. Remember to add an underscore or dash between the tokens to ensure that the barcode letters or numbers are not mixed with other strings as the image name is created.

Once the Barcode token is added as a part of the naming structure in the Next Capture Naming tool, you are ready to use the Barcode scanner tool.

1. Scan the product barcode and check that it is inserted in the Barcode tool.
2. Capture the associated image.
3. The scanned barcode is now added as a part of the image name.
4. If the same barcode should be added to more images, continue to capture those images.
5. If you need to associate a new barcode with the next image, remember to scan the new barcode before capturing the associated image.

Modifying the barcode string manually

If you encounter a scan error and need to enter the barcode manually, click on the Barcode text field, type in the correct numbers, and click on the Enter icon to apply the change.

Then capture the associated image.

Adding a barcode to the image name manually

1. Scan the product barcode and check that it is inserted in the Barcode tool.
2. Select the full-text string in the Barcode field and copy it.
3. In the Browser, click on the name of the image in question to highlight the name field. 
4. Paste in the barcode as a part of the name.